This Privacy Policy describes our rules and procedures regarding the collection, use, and disclosure of your information when using the Service, and informs you about your rights to protect personal data and how the law protects them.

We use your personal data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Words with the first letter capitalized have meanings defined under the following conditions. The following definitions apply equally regardless of whether they appear in singular or plural form.

For the purposes of this Privacy Policy:

• Account means a unique record created for you to access our Service or its individual parts.
• Affiliated Entity means a legal entity that controls, is controlled by, or is under common control with a party, where "control" means ownership of 50% or more of shares, equity interests, or other securities granting voting rights.
• Application refers to Legal Mind, the software provided by the Company.
• Company (also referred to as "the Company", "We", "Us" or "Our" in this Agreement) refers to Legal Mind.
• Country refers to: Ukraine.
• Device means any device that can access the Service, such as a computer, mobile phone, or digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Application.
• Service Provider means any natural or legal person who processes data on behalf of the Company.
• Usage Data means data collected automatically or generated as a result of using the Service.
• You means the individual accessing or using the Service.

Collection and Use of Your Personal Data

While using our Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

• Email address;
• First and last name;
• Chat message text;
• Uploaded documents (DOCX, PDF, XLSX, TXT, images);
• Audio files for transcription;
• Legal case details and agreement field values;
• Usage Data.

Usage Data is collected automatically when using the Service.

Usage Data may include information such as your Device's IP address, browser type, browser version, pages of our Service that you visit, the date and time of your visit, time spent on those pages, unique device identifiers, and other diagnostic data.

When you access the Service through a mobile device, we may automatically collect certain information, including but not limited to the type of mobile device, unique device identifier, mobile device IP address, mobile operating system, mobile browser type, unique device identifiers, and other diagnostic data.

While using our Application, in order to provide features of the Application, we may collect information with your prior consent:

• Images and other information from your Device's camera and photo gallery;
• Audio recordings from your Device's microphone (for transcription).

We use this information to provide features of our Service, as well as to improve and personalize it. Information may be uploaded to the Company's servers and/or Service Provider's servers, or stored directly on your device.

You may enable or disable access to this information at any time through your device settings.

Data Transfer to Third-Party AI Services

To provide Application features (answering legal questions, generating documents, evaluating legal situations, audio transcription), we transfer certain of your data to third-party artificial intelligence service providers.

• Your first and last name;
• Text of your messages and conversation history;
• Full text of uploaded documents;
• Audio files for transcription;
• Jurisdiction and language information;
• Legal case details and agreement field values.

Third-party providers of natural language processing and transcription services. The current list of providers is available upon request at [email protected].

Processing your requests, generating legal documents, transcribing audio files, analyzing legal situations.

Before the first use of AI features, the Application requests your explicit consent to data transfer. You may revoke this consent at any time by ceasing to use the corresponding features.

AI service providers process your data solely for the purpose of fulfilling requests and are obligated to ensure an adequate level of personal data protection.

Payments and Payment Data

Payments for the Subscription are processed by an external payment service, and for in-app purchases — by the App Store (Apple) or Google Play (Google).

We do not collect, store, or have access to your bank card details. This data is transmitted directly to the payment service and processed by it in accordance with its privacy policy and payment card industry security standards.

We store information about the fact of the order itself (date, amount, selected plan, payment status) — it is necessary to provide you with access to the Service, for support, and to comply with legal requirements.

Payment terms, timeframes for granting access, and the refund policy are set out in the Terms and Conditions.

The Company may use personal data for the following purposes:

• To provide and maintain our Service, including monitoring its usage.
• To manage your Account: to manage your registration as a user of the Service.
• To contact you: to reach you via email, phone calls, SMS, or other equivalent forms of electronic communication.
• To provide you with news, special offers and general information about other goods, services, and events.
• To process your requests: to review and manage your requests to us.
• For business transfers: we may use your information to evaluate or conduct a merger, divestiture, restructuring, or dissolution.
• For other purposes: we may use your information for data analysis, identifying usage trends, and improving our Service.

We may share your personal information in the following situations:

• With Service Providers: we may share your personal information with Service Providers to monitor and analyze the use of our Service.
• For business transfers: we may share or transfer your personal information in connection with any merger or sale of Company assets.
• With Affiliated Entities: we may share your information with our affiliated entities.
• With business partners: we may share your information with our business partners.
• With other users: when you share personal information in public areas.
• With your consent: we may disclose your personal information for any other purpose with your consent.

The Company will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

Your information, including personal data, is processed at the Company's operating offices and in other locations where the parties involved in processing are located. This means that this information may be transferred to and stored on computers located outside of your state, province, country, or other governmental jurisdiction.

The Company will take all reasonably necessary steps to ensure that your data is treated securely and in accordance with this Privacy Policy.

You have the right to delete your personal data or request our assistance in deleting personal data that we have collected about you.

You may update, amend, or delete your information at any time by signing in to your Account and navigating to the account settings section.

You may delete your account and all associated personal data:

• Through the profile editing page in the Application;
• Or by sending a request to [email protected].

After account deletion, all your data, including chat history, generated documents, and personal information, will be permanently deleted within 30 days.

Disclosure of Your Personal Data

If the Company is involved in a merger, acquisition, or asset sale, your personal data may be transferred. We will notify you before the transfer of your personal data.

Under certain circumstances, the Company may be required to disclose your personal data if required to do so by law or in response to valid requests from public authorities.

The Company may disclose your personal data in the good faith belief that such action is necessary to:

• Comply with a legal obligation;
• Protect and defend the rights or property of the Company;
• Prevent or investigate possible wrongdoing in connection with the Service;
• Protect the personal safety of Users of the Service or the public;
• Protect against legal liability.

The security of your personal data is important to us, but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

Our Service may contain links to other websites that are not operated by us. We do not control and are not responsible for the content, privacy policies, or practices of any third-party websites or services.

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will notify you by email and/or by a prominent notice on our Service before the changes take effect and will update the "Last updated" date at the top of this Privacy Policy.

If you have any questions about this Privacy Policy, you may contact us:

Full name: Individual Entrepreneur Hryhorii Ihorovych Cherkaskyi
Tax ID (RNOKPP): 3606909997
Registered and actual address: 36/7 Shovkovychna St., Apt. 12, Kyiv, 01024, Ukraine
Phone: +380 67 466 42 13
Email: [email protected]
Website: https://ai-legalmind.com